For Wholesale Distributors and Importers

Your Cash Is Stuck
On the Wrong Shelf.

A wide catalog and a long supplier list should be your advantage, not the reason nobody can answer a simple question. We set up ERPNext (the all-in-one business software that handles accounting, inventory, purchasing and sales in one place) so you own it outright — the software, the data, and the servers it runs on.

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Where Your Money Gets Stuck

Buying Blind From
Yesterday's Export

Most distributors don't have a buying problem — they have a visibility problem. By the time a stock report is pulled, cleaned up and emailed around, the numbers already describe a warehouse that no longer exists. Purchase orders get placed against a picture of last week.

Wide Catalog, Blind Spots

When your item list outgrows what one person can hold in their head, the slow movers quietly pile up while your best sellers go on backorder.

A Price List Per Customer

Special pricing that lives in side spreadsheets means quotes go out wrong, margin disappears on the invoice, and only one person can be trusted to check it.

How the Work Actually Changes

The Old Way

Buyers reorder from a spreadsheet that was accurate the day it was exported.

Customer pricing is remembered, not recorded — so it only holds while that person is at their desk.

Supplier bills get matched to receiving paperwork by hand, one page at a time.

With One System You Own

Buyers see live stock and real sales history, so reorders follow demand instead of habit.

Each customer's agreed price is written into the system and applied the same way every time.

The system checks the bill against the order and the delivery before anyone approves payment.

The Result: Buying With Your Eyes Open
Purchasing stops being a guess. Your buyers, your warehouse and your sales team all work from one clear, up-to-date picture — and it runs on a system you own, not one you rent.

What You Get

Built for Deep
Catalogs

Stock Forecasting

Stock Planner

The system watches what actually sells, week by week, and tells you what to reorder and what to stop buying — so your cash sits in the fast movers instead of the pallets nobody asks for.

Catalog And Pricing

All-in-One Business Software

Every item, every supplier, and every customer's agreed price live in one place your whole team can see. Give warehouse staff, buyers and reps their own logins — there is no fee for every employee who logs in.

Supplier Invoices

Invoice Checker

Stop matching supplier bills to receiving paperwork by hand. The system confirms the invoice, the purchase order, and what actually came off the truck all agree before anything gets paid.

Operating Reality

How Distributors Really Run
Between $5M and $30M.

You are probably a fit if your business handles thousands of active product lines across multiple warehouse buildings, balances several sales channels, and employs between twenty and one hundred people. At this scale, manual tracking breaks down and rented software begins penalizing your growth.

Channel Synchronization

Stopping Your Website From Selling What Already Shipped

When orders arrive from your B2B wholesale ordering portal, outside sales reps in the field, online storefronts, and the standard order files big retail partners send you (EDI), stock numbers must agree everywhere instantly.

Instead of relying on a fragile patchwork of connectors holding your systems together that syncs every hour, your entire operation reads from a single database in your own private section of Google Cloud. A pick scan at the loading bay immediately updates stock levels across every channel.

Floor Visibility & Traceability

Knowing Which Exact Unit or Batch Went to Which Customer

Legacy software charges a fee for every employee who logs in, forcing distributors to limit system access to office staff. Floor crews end up writing serial numbers and lot tags on paper clipboards that must be keyed in later.

With Infinary, every receiver, forklift driver, and shipping clerk gets an account with no extra fees. Barcode scanning at every bin location gives you full traceability from supplier receiving dock to customer doorstep.

Multi-Warehouse Transfers

Tracking Inter-Facility Shipments Without Blind Spots

When items move between your primary distribution hub, regional depots, and third-party logistics partners, stock frequently vanishes into an in-transit black hole where nobody knows who owns the count.

Our setup provides dedicated in-transit staging ledgers, automated transfer orders, and bin-level location routing so pickers take the shortest walking path through the aisles on every single wave.

Fit Criteria

Distributors between $5M and $30M in revenue with 10 to 100 staff see the highest return because they have outgrown basic accounting software like QuickBooks Enterprise but cannot justify paying Oracle NetSuite a fee for every employee who logs in, plus a consultant every time something needs changing. If you are outside this band, get in touch — we evaluate each distribution architecture on its specific operational complexity.

Buying Committee

What Your Team Will Ask
Before Making a Move.

A software transition impacts every leadership desk differently. Here is how we address the exact questions your operations, supply chain, and financial leadership will ask.

Operations Leadership Chief Operating Officer (COO)

"Will our warehouse floor actually adopt the system without slowing down order fulfillment?"

Yes. The warehouse interface is built specifically for fast, touch-friendly barcode scanning and tablet workstations rather than complicated desktop screens. Pickers and packers see clean, step-by-step picking lists ordered by optimal bin routes through your facility.

Because you never pay a fee for every employee who logs in, every seasonal worker and temp contractor gets a personalized account with appropriate permissions. You avoid password sharing, eliminate data entry bottlenecks, and maintain a clear audit trail for every item picked, packed, and loaded.

Supply Chain & Purchasing Supply Chain Manager

"How does the system prevent stockouts when suppliers have unpredictable lead times?"

The built-in Stock Planner analyzes your real sales velocity across every customer and channel, factoring in supplier lead times, seasonal order spikes, and minimum order quantities. Instead of relying on static reorder points calculated in a spreadsheet months ago, purchasing suggestions adjust dynamically to current market demand.

When supplier deliveries arrive at your loading dock, the Invoice Checker matches the bill against your original purchase order and the physical count scanned off the truck. Discrepancies and price creep get flagged immediately before payment is authorized.

Finance & Valuation Controller · VP of Finance

"What does this software cost us over five years compared to traditional enterprise licensing?"

You pay a flat monthly management fee ($1,000 for Foundation or $2,500 for Operations) plus raw Google Cloud computing passed through at cost with zero markup. At the $99–$149 per user, per month that the big suites charge, a 50-person distributor pays roughly $59,000 to $89,000 a year just for logins — before the annual increase.

On Infinary, adding 20 new sales reps or warehouse workers costs $0 in additional software licensing. Your five-year cost stays predictable, and your business software becomes a corporate asset running in your own Google Cloud account rather than a recurring operational drain.

Capability Breakdown

Infinary Distribution ERP
vs. Scattered Tools & Per-Employee Pricing

Warehouse Floor Accounts

Infinary: Unlimited accounts at $0 extra cost for all floor staff.

Legacy: $99–$149/user/month per employee login.

Multi-Channel Sync

Infinary: Direct real-time updates across portals, reps, and EDI order files.

Legacy: Connectors that lag, so you sell stock that already left the building.

Batch & Lot Tracking

Infinary: Built-in dock-to-customer lot and serial traceability.

Legacy: Expensive add-on module or manual spreadsheet tracking.

5-Year Cost Model

Infinary: Predictable flat fee + raw Google Cloud compute at cost.

Legacy: Escalating per-user subscriptions with renewal increases.

Distribution Questions

Frequently Asked Questions

How does Infinary stop your website from selling inventory the warehouse already shipped?

Every sales channel — your B2B wholesale ordering portal, field sales reps, eCommerce stores, and the standard order files big retail partners send you (EDI) — reads from one central database inside your own Google Cloud account. The moment a warehouse worker scans a pick list or marks an order packed, available quantities update across every channel simultaneously, so your website never sells something the warehouse already shipped.

Can our warehouse crew and seasonal workers have their own logins without extra fees?

Yes. Every warehouse picker, receiver, forklift driver, and shipping clerk receives a personal account at no additional cost. We eliminate the fee for every employee who logs in, so you can bring on twenty temporary workers for peak shipping season without expanding your software licensing bill.

How does the system handle lot tracking and serial number traceability?

Knowing which exact unit or batch went to which customer is built into receiving, bin allocation, and shipping workflows. If a supplier notifies you of a defective batch, you can identify every customer who received that lot within seconds directly from the unified ledger, without digging through paper receiving logs.

What does this setup cost over five years compared to software that charges for every employee who logs in?

You pay a predictable monthly management fee ($1,000/month Foundation or $2,500/month Operations) plus your raw Google Cloud computing power passed through at cost. Because there are no per-user charges or tier penalties as your team expands, what it costs you over five years stays flat and predictable while traditional systems compound in price.

How do we move our existing item catalog, price lists, and supplier records?

We migrate your entire catalog, customer-specific pricing schedules, open purchase orders, and historical transaction records from your current spreadsheets or legacy software into your private Google Cloud environment. Data is cleaned, deduplicated, and verified against your chart of accounts during an 8–12 week setup before going live.

How does the system handle retail partner order files and vendor compliance?

The system ingests standard order files big retail partners send you (EDI) directly into your order processing pipeline without requiring expensive monthly middleman software. Barcode labels, packing slips, and delivery notices format automatically to meet strict retail vendor compliance guidelines and avoid chargeback fees.

Real Businesses, Now on Software They Own

Field Service · Exterior Cleaning

A multi-crew exterior-cleaning business swapped spreadsheet scheduling and hand-typed invoices for one system they own — every crew lead and office user included, with no fee for adding people as the team grows.

Design & Build · Water Features

A custom water-feature design and installation business brought quoting, job-costing, and recurring maintenance contracts together in one system they own — with all their business data living in their own Google Cloud account.

Read the case study

Built on a foundation we don't rent

Google Cloud ERPNext business software Google's business AI Encryption keys only you hold
Case Study

Consolidating Scattered Operations

Learn how a growing multi-crew business replaced a tangle of separate spreadsheets and disconnected invoicing tools with one unified business platform on Google Cloud.

Read the Case Study →
Planning Resource

Migration Readiness Checklist

Before evaluating new software, review our vendor-neutral checklist covering catalog inventory, data cleansing, and cloud ownership requirements.

Explore the Checklist →

Stock the Fast Movers.
Own the System.

Your item history, your supplier costs and your customer pricing are the most valuable records your business has. They belong in a system you own outright — the software, the data, and the servers it runs on.

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Legal Notices & Trademark Attribution

Oracle® and NetSuite® are registered trademarks of Oracle Corporation. Infinary is not affiliated with, endorsed by, or sponsored by Oracle Corporation.

QuickBooks® is a registered trademark of Intuit Inc. SAP® is a registered trademark of SAP SE. Infinary is not affiliated with, endorsed by, or sponsored by Intuit Inc. or SAP SE.

Third-party pricing and feature descriptions referenced on this page are derived from publicly available sources including vendor websites, published rate cards, and third-party analyst reports as of Q1 2026. These figures are provided for general comparative illustration only and may not reflect current, past, or future pricing, packaging, promotional offers, or contractual terms of any third-party vendor. Actual costs may vary significantly based on deployment configuration, negotiated discounts, geographic region, and contract terms.

Revenue and headcount ranges describe the businesses this setup typically suits. They are guidance, not eligibility criteria, and are not a guarantee of any particular outcome. Cost comparisons are internal models based on the assumptions above and are not a quote.