For Construction and Project-Based Businesses

Stop Losing Margin to
Quote Lag.

Your software should be something you own, not rent. We set up ERPNext (the all-in-one business software for jobs, costing and accounting) so you own it outright — the software, the data, and the servers it runs on. We build your team's pricing know-how right into it, so every bid makes the system more valuable to you.

Request Construction Assessment

Where Time and Money Leak

The High Cost of
Checking by Hand

Specialty trades and commercial builders lose work to "Quote Lag" — the days that slip away between getting a request for quote and sending back a solid bid. Move slowly and the job goes to someone faster.

Estimation Bottlenecks

When your pricing know-how lives only in one person's spreadsheet, bids come out inconsistent and you can't grow without that person.

Vendor Invoice Pileup

Checking subcontractor invoices by hand is slow and easy to get wrong, so you overpay and watch your profit on the job slip away.

Where The Days Go

By Hand, The Old Way Days of Back-and-Forth
With Instant Quotes A Draft the Day It Lands
The Result: Faster Bids
When the pricing rules live in the software instead of one person's spreadsheet, anyone on your team can put a bid together — so you stop turning down requests because your estimator is buried.

What We Set Up for Builders

Built for Busy
Trades

Project Estimation

Instant Quotes

Turn your team's pricing know-how into software anyone can use. The AI reads a request for quote — even a messy email or PDF — and pulls out the quantities and specs for you, so your estimator starts from a priced draft instead of a blank page.

Vendor Invoice Checks

Invoice Checker

Stop checking subcontractor invoices by hand. The system automatically confirms the invoice, the purchase order, and the work actually delivered all agree before anything gets paid — so you never overpay.

Job Cost Tracking

All-in-One Business Software

Track the true cost of every job and watch budgets in real time, all in one place. Because the system runs in your own Google Cloud account, it's an asset you own outright — not another monthly bill.

Operating Reality

How Commercial Contractors Run
Between $2M and $15M.

You are probably a fit if your firm delivers commercial installations, turnkey design-build projects, or specialized mechanical and trade contracts with ten to sixty people in the field. At this volume, managing projects across five disconnected apps burns margin every week.

The Connected Thread

From Initial Bid to Milestone Invoicing

When an estimate is won, its labor allowances and material line items automatically become the active job budget, parts lists, and purchasing schedule for the build.

Instead of re-typing estimates into QuickBooks and creating separate tracking sheets in Monday or Asana, everything links together. Material orders and field time log directly against project phases without duplicate entry or lost details.

Live Job Costing

Knowing What Each Job Actually Cost You in Real Time

Contractors rarely lose money because of a single catastrophic mistake; profits bleed away through unbilled change orders, missed tool rentals, and creeping subcontractor invoices.

Our system compares committed material costs, subcontractor bills, and daily labor hours against the original estimate continuously. You spot budget overruns on week two of a project while there is still time to adjust, rather than waiting for an accountant's post-mortem weeks after handover.

Field-to-Office Sync

Mobile Daily Logs with Zero Per-User Fees

Traditional software charges a fee for every employee who logs in, tempting contractors to keep site foremen off the system and rely on paper time cards and evening text messages.

With Infinary, every site superintendent, crew lead, and subcontractor receives a mobile login with no per-user fee. Daily job logs, site photos, safety walk-throughs, and labor hours stream straight to the office from the job trailer instantly.

Subcontractor Compliance

Lien Waivers and Certificate Tracking

Unchecked subcontractor compliance exposes contractors to severe liability if an unbonded vendor incurs damage or files an unexpected mechanic's lien.

The platform tracks certificate of insurance (COI) expiration dates, W-9 filings, and conditional lien waivers directly against vendor accounts. Automated holds prevent payment release until all required compliance paperwork is uploaded and verified.

Fit Criteria

Specialty trades, mechanical contractors, and commercial design-builders with $2M to $15M in annual contract volume benefit most. You have outgrown basic accounting software combined with spreadsheet workarounds, but you do not need the multimillion-dollar overhead of enterprise construction suites.

If your business sits outside this revenue range, contact us to discuss your job costing structure. We build each platform to reflect your specific project phases, labor tracking models, and customer contracting terms.

Buying Committee

What Your Leadership Team Will Ask
Before Starting the Build.

Every leadership role on a contracting firm evaluates software through their own operational lens. Here are direct answers to the questions your leadership team will ask.

Executive Leadership Managing Partner · President

"How does owning this platform improve our firm's enterprise valuation and bidding speed?"

When your estimating know-how, supplier price agreements, and historical job profitability are built into software you own, that system becomes a permanent corporate asset. If you ever seek bank financing, bonding upgrades, or prepare the firm for partner transition, your operational data lives cleanly in your private Google Cloud account rather than scattered across employee desktops and personal spreadsheets.

Furthermore, with AI-assisted bid drafting from incoming project specifications, your team turns requests for quotes around in hours rather than days, winning profitable contracts before competitors finish manual takeoffs.

Because there is no fee for every employee who logs in as you add estimators, project coordinators, and site engineers, your operating costs stay level even as your active project pipeline doubles.

Project Operations Operations Director · Project Executive

"Will our superintendents in the field actually log daily progress without complaints?"

Yes. The mobile interface is designed for fast, thumb-friendly taps on job site phones and iPads. Foremen can log hours for their entire crew with three clicks, attach site inspection photos, and approve material deliveries at the gate without opening a laptop.

Because there is no fee for every employee who logs in, you never have to ration logins or share generic accounts. Every superintendent, subcontractor lead, and field engineer has their own secure profile with permissions tailored strictly to their active project sites and responsibilities.

Finance & Accounting Controller · Finance Lead

"How does the system streamline progress billing and keep work-in-progress (WIP) accurate?"

The system enables invoicing as each stage of the job is finished. When a site superintendent marks a project phase completed and verified, draft progress invoices generate automatically according to your contract terms, reducing billing lag from weeks to hours.

Subcontractor bills are matched automatically against your purchase order and physical delivery verification before payment is approved. Overbillings, expired insurance certificates, and double-billed line items get flagged immediately, protecting your cash flow and job margins.

Capability Breakdown

Infinary Construction Platform
vs. Fragmented Point Apps & Subscription Suites

Field & Office Accounts

Infinary: Unlimited accounts at $0 extra cost for all field and trailer staff.

Legacy: Per-user monthly fees stacked across 3–4 separate apps.

Live Job Cost Tracking

Infinary: Real-time tracking of committed materials, labor, and budget variances.

Legacy: Spreadsheets updated weeks after job completion.

Milestone Invoicing

Infinary: Invoicing drafted automatically as each stage of the job finishes.

Legacy: Manual billing cycles causing cash flow delays.

5-Year Cost Model

Infinary: Predictable flat fee + raw Google Cloud compute at cost.

Legacy: Compounding subscription fees and renewal increases.

Contractor Questions

Frequently Asked Questions

How does the system track what each job actually cost you while work is still underway?

Materials, subcontractor invoices, and field labor hours logged on mobile devices flow directly into the active job record in real time. Project managers see live committed costs and actual expenses side by side against the estimated budget, spotting budget overruns while there is still time to adjust.

Can job site superintendents and field crews clock in without paying extra software login fees?

Yes. Field leads, crew members, and subcontractors get their own mobile accounts with no fee for every employee who logs in. Foremen can log crew hours, capture daily site photos, and review project specs from their phones on site at zero additional software cost.

How does invoicing as each stage of the job is finished work?

When project phases or contract milestones are verified by your project superintendent, the system generates draft progress invoices based on agreed contract schedules. Invoices go out the same day work is approved, reducing billing delay and keeping cash flow aligned with job progress.

How does the AI assistant help our estimators bid on complex requests for quotes?

The Instant Quotes tool reads incoming bid requests, architectural specification sheets, and project scopes, extracting line-item counts and technical requirements automatically. Your estimator starts from a structured draft pre-populated with your team's historical labor and material pricing rules.

Can we replace separate tools like QuickBooks, TSheets, and spreadsheet schedules with one platform?

Yes. ERPNext brings estimating, purchasing, mobile time tracking, project scheduling, and accounting into one platform running inside your own Google Cloud account. You eliminate monthly subscription stacking and stop re-typing data across four separate apps.

How long does a construction ERP migration take and how is data protected?

A typical deployment takes 8 to 12 weeks. We migrate your chart of accounts, vendor lists, customer records, and active job budgets into your private Google Cloud account where you hold the only keys to your data.

How are change orders and contract amendments handled in the field and the ledger?

When job site conditions require out-of-scope work, project managers can draft change order proposals directly from mobile phones or trailer laptops. Once approved by the general contractor or client, revised contract totals, expanded budgets, and updated parts lists flow straight into the job costing ledger immediately, preventing unbilled work.

How does the system handle multi-rate field payroll and certified reporting?

Labor hours logged on site automatically tag the specific project phase, job site location, and worker trade classification. The system applies the correct prevailing wage, overtime, or custom trade rate automatically, generating clean payroll summaries and certified reporting files without manual spreadsheet recalculations.

Real Businesses, Now on Software They Own

Field Service · Exterior Cleaning

A multi-crew exterior-cleaning business swapped spreadsheet scheduling and hand-typed invoices for one system they own — every crew lead and office user included, with no fee for adding people as the team grows.

Design & Build · Water Features

A custom water-feature design and installation business brought quoting, job-costing, and recurring maintenance contracts together in one system they own — with all their business data living in their own Google Cloud account.

Read the case study

Built on a foundation we don't rent

Google Cloud ERPNext business software Google's business AI Encryption keys only you hold
Case Study

Custom Design & Build ERP Consolidation

Discover how a high-end design-build contractor unified job estimation, parts lists, and client milestone invoicing on their own cloud infrastructure.

Read the Case Study →
Planning Resource

Migration Readiness Checklist

Review our vendor-neutral checklist to prepare your chart of accounts, vendor lists, and historical job data before planning your software transition.

Explore the Checklist →

Build on Software
You Own.

Your project data is too valuable to rent from someone else. Let's build a system you own outright — the software, the data, and the servers it runs on.

Start Your Partnership

Legal Notices & Trademark Attribution

QuickBooks® and TSheets® are registered trademarks of Intuit Inc. Sage® is a registered trademark of The Sage Group plc. Infinary is not affiliated with, endorsed by, or sponsored by Intuit Inc. or The Sage Group plc.

monday.com® is a registered trademark of monday.com Ltd. Asana® is a registered trademark of Asana, Inc. Infinary is not affiliated with, endorsed by, or sponsored by either company.

Third-party pricing and feature descriptions referenced on this page are derived from publicly available sources including vendor websites, published rate cards, and third-party analyst reports as of Q1 2026. These figures are provided for general comparative illustration only and may not reflect current, past, or future pricing, packaging, promotional offers, or contractual terms of any third-party vendor. Actual costs may vary significantly based on deployment configuration, negotiated discounts, geographic region, and contract terms.

Revenue and headcount ranges describe the businesses this setup typically suits. They are guidance, not eligibility criteria, and are not a guarantee of any particular outcome. Cost comparisons are internal models based on the assumptions above and are not a quote.